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Bylaws

Bylaws of the Computer Club at the College of Lake County

Name

    1. This organization shall be called the College of Lake County Computer Club.
      1. In this document, references to this organization will be made as Club or CLC Computer Club. References to this College of Lake County will be made as CLC.

Purpose

    1. The CLC Computer Club is organized and will be operated exclusively for educational and scientific purposes and, in furtherance thereof, specific objectives are
      1. To promote an increased knowledge of the science, design, development, construction, language, and applications of modern computing machinery.
      2. To promote a greater interest in computing machinery and its applications.
      3. To provide a means of communication between persons having interest in computing machinery.
    2. Additional objectives may be added. However, no addition may contradict the main purpose as stated in Article II, Section 1.

Membership

    1. Membership in CLC Computer Club is limited to CLC students, faculty, and staff. CLC Computer Club conforms to the policies of the CLC Board of Trustees regarding nondiscrimination on the basis of race, religion, sex, or national origin.
    2. A full-time student at CLC who is a member who has attended at least 60% of the meetings and activities may, upon request, become a voting member of the Club.
    3. A full- or part-time student at CLC who is a member who has not attended at least 60% of the meetings and activities may, upon request, become a non-voting affiliate member of the CLC Computer Club. No such person may be a non-voting affiliate member for more than one year.
    4. A member of the CLC community who is not a member of the Club may, upon request, receive the Club meeting notices and attend non-business meetings of the Club.

Officers

    1. The officers of the CLC Computer Club shall be President, Vice President, Secretary, and Treasurer. Each officer must be a member in good standing of the Club, a voting member of this Club, and a student at CLC.
    2. The officers shall be elected at the annual election meeting. They shall take office immediately after the election and serve until the end of the annual election meeting of the following year until their successors take office.
    3. Any member who has served in either of the offices of President or Vice President in each of two consecutive years may not hold either office in the immediately following year.
    4. Vacancies in any office other than President caused by resignation, removal, or disability shall be filled by majority vote of the Executive Council. If the office of President is so vacated, the Vice President shall immediately assume that office, and the Executive shall then fill the vacant office of Vice President.

Duties of Officers

    1. The President shall preside at all meetings of the CLC Computer Club and of its Executive Council. The President shall represent the Club at all meetings with the Interclub Council. The President shall also appoint all committees of this Club and committee Chairmen, except the President of the Program Committee.
    2. The Vice President shall assume the duties of the President in the event of the President’s absence. The Vice President shall assume those duties of the President that are so delegated by the President. The Vice President shall also be President of the Program Committee.
    3. The Secretary shall keep minutes of all Club meetings and Executive Council meetings. The Secretary shall prepare the annual Club report for presentation to this Club at the annual election meeting. The Secretary shall send official notification to Student Activities of changes in the elected officers.
    4. The Treasurer shall maintain financial and membership records.

Club Sponsor

    1. The Club sponsor(s) shall be a full-time faculty member of CLC.
    2. The Club sponsor(s) shall be nominated by the Executive Council immediately following the annual election meeting. The nomination shall be submitted to student activities and is subject to there approval. The Club sponsor shall serve until a successor is appointed.
    3. The Club sponsor shall be generally responsible for the activities of this Club and shall
      1. Help provide continuity from year to year as student leadership and personnel change.
      2. Promote good student-faculty relationships.
      3. Help maintain college standards in all activities of the organization.
      4. Exercise financial supervision if necessary by
        1. Promoting prompt payment of bills.
        2. Overseeing the settlement of all accounts in the event of a dissolution of this Club.
      5. Represent the student Club interests to the faculty and administration.

Executive Council

    1. The Executive Council shall consist of the Club officers, the immediate past President, and the Club sponsor(s).
    2. Except as otherwise provided in these bylaws, the Executive Council shall act for this Club in all matters except election of officers at the annual election meeting and the amendment of these bylaws. Minutes of all Executive Council meetings shall be available for inspection by any member of this Club and shall be filed with the Club records.
    3. Meetings of the Executive Council shall be called by the President at his or her discretion or upon request of any member of the Executive Council.

Committees

    1. The Standing Committees shall be
      1. The Program Committee, which shall plan and arrange meetings of the Club in accordance with membership interest and the aims of the Club as set forth in Article II; and shall prepare a calendar of regularly scheduled meetings each year.
      2. The Publicity Committee, which shall maintain a mailing list and publish and distribute all notices to the members of this Club; and shall provide additional publicity of Club activities as appropriate.
    2. Each Standing Committee shall consist of at least two voting members of this Club; it may have one or two additional members who are non-voting members of this Club.
    3. Additional Standing Committees may be established by the Club President.

Temporary Committees

    1. The Nominating Committee shall consist of three voting members of this Club, at least two of whom shall not be members of the executive council. The Club President shall appoint the Nominating Committee at least three weeks prior to the Annual Election Meeting. At the Annual Election Meeting, the Nominating Committee shall present at least one nominee for each office.
    2. Additional Temporary Committees may be established by the Club President.
    3. The Chairmen and members of both standing and temporary committees are appointed by the Club President, except as otherwise provided in the bylaws. All committee appointments shall terminate at the end of the annual election meeting.

Meetings

    1. Meetings shall be held as planned by the program committee.
      1. This Club may hold meetings only in places that are open to all members of the public.
    2. There shall be at least six meetings each academic year.
    3. A quorum of this Club for the conduct of business shall consist of ten voting members or a majority of the voting members of this Club, whichever is smaller.
    4. Special meetings shall be called at any time by the President upon written petition of four voting members or upon written petition of one member of the executive council.

Elections

    1. The annual election meeting shall be held during the spring term of every year, at least four weeks before the end of the term.
      1. Following the report of the nominating committee, additional nominations may be made from the floor by any voting member.
      2. After the nominations are closed, the voting members present shall vote.
      3. A plurality of the votes case for any office is necessary for the election to that office.
      4. The Secretary shall present the annual Club report.
    2. During the two weeks following the annual election meeting, the Executive Council and the immediate past officers shall hold a Transition Meeting.

Disbursements and Reimbursements

    1. Disbursements from the treasury for Club expenditures shall be made under authorization of a majority of the executive council during a meeting by means of a roll call vote. A statement of this authorization and the result of its attendant balloting shall be included in the minutes of that meeting.
    2. All funds collected on campus must be deposited in the Club’s account. The Treasurer shall be the primary officer designated to handle the Club’s finances and manage the clubs account’s. Copies of all vouchers, deposit slips, and requisitions should be given to the Treasurer as soon as possible by the officer who signed the copy.

Amendments and Procedure

    1. Amendments to these bylaws shall be made in the following manner:
      1. The proposed amendment shall be read at a regularly announced Club meeting.
      2. The proposals must be approved by the President of the Club.
      3. The proposed amendment shall be distributed to the membership in writing with notice of a subsequent meeting at which the amendment will be considered.
      4. At the designated meeting the amendment shall be read again, discussed, and voted upon. Approval of two-thirds of the total number of voting members shall be required to adopt the amendment.
      5. The Secretary shall notify CLC Student Activities of any revisions of these bylaws.
    2. At all times, the Club bylaws shall be in agreement with the regulations set forth by CLC.
    3. The procedures described in the current edition of Robert’s Rules of Order shall govern this Club in all cases to which they are applicable, and in which they are not inconsistent with these bylaws.
    4. Rulings on any point of procedure not included in these bylaws shall be made by the President with approval of the Club sponsor.

Dissolution

    1. In the event of dissolution of this Club, all of the assets of the Club will be transferred to Student Activates.
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